Setting the Proper Stage for Data Stewards

Setting the Proper Stage for Data Stewards

StockSnap_M46KG27B0X_setproperstage_datasteward_BpTo have successful data governance you need to have data stewardship. And for data stewards to be successful you need to provide them with the proper knowledge and resources. The more successful they are the more successful data governance will be and thus the more successful the organization will be. This blog post outlines how to set the proper stage for data steward success.

To set the proper stage for data stewards do the following:

1. Select the Individuals
The ideal situation is to have people on staff who are experienced and knowledgeable. And have data stewards who can do a variety of tasks effectively. And you want to make sure that all areas in the organization are covered by a qualified data steward. Read the blog post that outlines the steps to create a matrix to verify you have stewards in all areas of your organization. 

2. Define Roles and Responsibilities
Most of the time of you are asking someone who has subject matter expertise to be a data steward. Many will not know what that means. You do need to educate them and prepare them for what they are getting into. That means defining the role responsibilities and setting expectations. Check out the video titled “Principles and Responsibilities of Data Stewards” or the blog post titled “Data Steward Principles”.

3. Get Buy-in and Understanding
Make sure that the assigned assigned person has time to do their data steward responsibilities. You can't take someone who is already working 40 to 50 hours a week, make them a data steward and expect them to have good outcomes. There's a real time commitment on an ongoing basis. There's a world of difference between approaching someone and saying could you help us define some data in your area versus saying to them would you be willing to play the role of data steward.  Here's the one-page explanation of what that role entails. Now review it and come back to me with your answer as to whether you would like to fulfill that role or not. Make sure they know what they are getting into and they have bought into it.

4. Have Framework
This is different in all organizations but let the data stewards understand the reporting structure, policies and processes they need to know about. Some examples: Is there a data governance committee that they report certain issues to? Is there a data steward group that meets monthly? How are data definitions done? Am I part of the data quality workflow for my group?

5. Tools in Place
Make sure that the data steward’s job is as easy as possible by providing them with the necessary tools. There needs to be a central knowledgebase that is accessible. Is there software that automatically notifies them of data requests or data quality issues? In this video find out “How the Data Cookbook Can Help Data Stewards”

6. Provide Training
Make sure that the data steward’s have the necessary training. This includes training on the tools that they use such as the reporting solution and the data governance solution like the Data Cookbook. Do they understand the importance of data governance at your organization? Make sure that they are trained on the data and its use. And don’t forget to make sure they know about the data governance process and policies in place. Check out this video on training data stewards.

Data steward success means data governance success which leads to organization success. Provide the data stewards with the necessary resources such as tools (like the Data Cookbook) and training. Set the stage so that they can shine. 

Hope this blog post was beneficial to you and your organization.  IData has a solution, the Data Cookbook, that can aid the employees and the organization in its data governance, data stewardship and data quality initiatives. IData also has experts that can assist with data governance, reporting, integration and other technology services on an as needed basis. Feel free to contact us and let us know how we can assist.

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Jim Walery
About the Author

Jim Walery is a marketing professional who has been providing marketing services to technology companies for over 20 years and specifically those in higher education since 2010. Jim assists in getting the word out about the community via a variety of channels. Jim is knowledgeable in social media, blogging, collateral creation and website content. He is Inbound Marketing certified by HubSpot. Jim holds a B.A. from University of California, Irvine and a M.A. from Webster University. Jim can be reached at jwalery[at]

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