Data System Inventory - Resources to Make It Happen

Data System Inventory - Resources to Make It Happen

Data is everywhere at an organization and in many data systems. And growing all the time. Data at an organization needs to be understood, individually and collectively, and can’t be done without a data system inventory. There are many benefits of having an effective inventory of data systems and tools. Part of the knowledgebase for data governance (also called data intelligence), creating a data system inventory is usually a good first task in the knowledgebase creation. And remember it is necessary to inventory the “shadow systems”. These databases or spreadsheets often exist without the knowledge of data trustees or stewards. It is important to have the necessary information about each data system. But building a inventory of data systems is not easy. Organizations need to take defined steps to build their data system inventory and have it be part of a process to create and maintain. There are many pieces to the data system inventory that adds complexity.  A data system inventory adds tons of content value.StockSnap_KRNNVQJ6NK_data systems inventory_bp

We have gathered a variety of resources (blog posts, videos) including a recorded webinar about having an effective data system inventory at your organization. The information in these resources covers benefits, types of data systems and the complexity of data systems. Also available is what should be included in a data system inventory and the steps to build a data system inventory.

Available Resources
Data, Data Everywhere in Higher Ed
What is a Data System Inventory?
Data System Inventory Benefits
Data System Inventory Levels of Complexity
Process for Building a Data System Inventory
Data System Inventory Functional and Technical Information
Glossary and Data System Inventory - Great Places to Start
Value of Open Access to Data Catalog and the Data Knowledge Chasm
What to Store in a Data System Inventory
What is a Data Catalog?
Tools That Can Help Create a Data Catalog
Common Challenges in Documenting Data Systems For Your Catalog

Blog Posts:
Inventory Data Assets Necessary to Recognize Value of Data
Benefits of Data Systems Inventory
Shadow Systems Explained
What to Store in a Data Systems Inventory
8 Steps to Build Your Data Systems Inventory
Levels of Data System Inventory Complexity
Data, Data Everywhere in Higher Education
What is a Data System Inventory
Inventory Your Technology Tools

Recorded Webinars:
Where is My Data? Creating a Data System Inventory (60 minutes)
Data System Inventory Best Practices (30 minutes)
Demonstration of the Data Cookbook Data System Inventory Features (60 min.)

Link to Data Governance Resources page for additional resources.

IData has a solution, the Data Cookbook, that can aid the employees and the organization in its data governance, data intelligence and data quality initiatives. IData also has experts that can assist with data governance (data intelligence), reporting, integration and other technology services on an as needed basis. Feel free to contact us and let us know how we can assist.

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(image credit StockSnap_KRNNVQJ6NK_data systems inventory_bp #1010)

Jim Walery
About the Author

Jim Walery is a marketing professional who has been providing marketing services to technology companies for over 20 years and specifically those in higher education since 2010. Jim assists in getting the word out about the community via a variety of channels. Jim is knowledgeable in social media, blogging, collateral creation and website content. He is Inbound Marketing certified by HubSpot. Jim holds a B.A. from University of California, Irvine and a M.A. from Webster University. Jim can be reached at jwalery[at]

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