Data is everywhere at an institution in many data systems. And growing all the time. Data at an institution needs to be understood, individually and collectively, and can’t be done without a data system inventory. There are many benefits of having an effective inventory of data systems. Part of the knowledgebase for data governance, creating a data system inventory is usually a good first task in the knowledgebase creation. And remember it is necessary to inventory the “shadow systems”. These databases or spreadsheets often exist without the knowledge of data trustees or stewards. It is important to have the necessary information about each data system. But building a inventory of data systems is not easy. Institutions need to take defined steps to build their data system inventory and have it be part of a process to create and maintain. There are many pieces to the data systems inventory that adds complexity.
We have gathered a variety of resources (blog posts, videos) including a recorded webinar about having an effective data system inventory at your institution. The information in these resources covers benefits, types of data systems and the complexity of data systems. Also available is what should be included in a data system inventory and the steps to build a data system inventory.
Data, Data Everywhere in Higher Ed
Data System Inventory Benefits
Data System Inventory Levels of Complexity
Process for Building a Data System Inventory
Inventory Data Assets Necessary to Recognize Value of Data
Benefits of Data Systems Inventory
Shadow Systems Explained
What to Store in a Data Systems Inventory
8 Steps to Build Your Data Systems Inventory
Where is My Data? Creating a Data System Inventory
Link to Data Goverance Resources page for additional resources.
IData has a solution, the Data Cookbook, that can aid the employees and the institution in its data governance and data quality initiatives. IData also has experts that can assist with data governance, reporting, integration and other technology services on an as needed basis. Feel free to contact us and let us know how we can assist.
(image credit StockSnap_KRNNVQJ6NK_data systems inventory_bp #1010)